About this position

The Administrator & Web Editor reports to the Associate Director and is integral to the operations of the Center for the Humanities at the Graduate Center, CUNY by acting as a resource expert on an evolving suite of financial software and payment processes implemented by the Graduate Center’s Business Office; managing budgets for the Center’s manifold public humanities projects and events; facilitating payments for all project, event, fellowship, and operational expenses; and preparing regular financial reports to administration and foundations. As part of the Seminar on Public Engagement, this role provides core organizational support by keeping track of expenses; corresponding about payment processes with all project participants, fellows, and invited guests; ensuring that payments are made in a timely manner; as well as working one-on-one with project organizers to plan long-term project budgets and expenditures.

This position also manages editing and posting short essays on our digital publication in the public humanities Distributaries and takes an active role in documenting Center for the Humanities projects by editing Annual Reports for current and prospective funders and editing posts on Distributaries that reflect and elaborate on these projects.

This part-time position is 20 hours a week at $21.97 an hour, with roughly 15 hours a week devoted to administrative duties and 5 hours a week devoted to editorial work. This is a union position that allows for a flexible schedule and comes with excellent health and dental benefits.

The Center is a creative, energetic, and convivial workplace, with a lot of programmatic activity. The ideal candidate will be someone who is friendly, a consistent communicator, and can navigate multiple payment systems with patience and perseverance. Applicants are also encouraged to bring their creative, activist, and scholarly networks and expertise to work. The position provides professional development opportunities for someone interested in university administration and leadership, providing a window into the workings of a thriving academic center. Demonstrated experience in university or nonprofit finance administration is preferred.

RESPONSIBILITIES INCLUDE:

-Maintaining budgets and communicating about funds with Center Associate Director and Director

-Ensuring credit cards statements are reviewed and paid each month

-Corresponding with the Business Office and Center collaborators, contractors, and invited guests to send and process paperwork for payments

-Tracking expenses, working with collaborators to make budgets, and ensuring that both tax-levy and non-tax-levy funds are appropriately budgeted for yearly and grant-based applications

-Overseeing a biannual audit of all accounts

-Organizing office operations, including making supplies orders, submitting timesheets, and making shipments

-Meeting with Seminar Leaders and Fellows to create and update project budgets

-Working with the Seminar Director and Lost & Found Managing Editor to collate budget information for grant proposals reports

-Proofreading, copyediting, and posting short essays on Distributaries

-Proofreading, image editing, and copyediting Center for the Humanities Annual Report

The Center for the Humanities is an equal opportunity employer and does not discriminate in its hiring or employment practices on the basis of race, color, creed, religion, gender, age, national or ethnic origin, physical or mental disability, military or veteran status, marital status, sex, sexual orientation, or any other category protected by applicable federal, state or local laws.

TIMELINE:

We will be accepting applications on a rolling basis from now until the position is filled. The position opens February 1, 2022.

TO APPLY:

To apply, please submit a cover letter indicating what skills you bring to the table, how you can imagine contributing to the Center’s programs and mission, and why the Center sounds like a good environment for your professional growth along with a resume highlighting relevant experience to Kendra Sullivan at ksullivan@gc.cuny.edu.

This entry is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International license.