The procedures for the submission of student requests for Conference Presentation Support for Doctoral Students funds are the same as last Spring. In order for all eligible students to apply for this funding, students must submit an on-line Preliminary Request for Funding which includes their basic conference & travel information. On-line submissions start Monday, October 22, 2018. The submission deadline is Sunday, November 4, 2018.
The 2018-2019 Conference Presentation Support for Doctoral Students fund will provide funds to Graduate Center students in Ph.D. programs for travel to professional meetings and scholarly conferences to present invited papers and posters. The 2018-2019 Conference Presentation Support fund will provide more than 400 awards (approx. 210 per semester) to a maximum of $300 each. The grant may only be used for conference registration, travel, lodging, or other expenses related directly to research presentation or participation. Fall 2018 funding is for academic conferences between June 1, 2018 and December 31, 2018. Participation at conferences between January 1, 2019 and May 31, 2019 are part of Spring 2019 funding.
To be eligible for these funds, students must be registered full-time doctoral students within seven years of their first semester of enrollment. Students may only receive this funding once per academic year. Applicants must be presenting a paper or poster at a professional meeting or scholarly conference and MUST include The Graduate Center, CUNY as their academic affiliation for the conference program. If not, we will be unable to reimburse them for their expenses, even if they were approved for the funding. Attendance alone will NOT be funded.
The link to the Preliminary Request for Funding is: https://www.gc.cuny.edu/Prospective-Current-Students/Current-Students/Conference-Presentation-Support-for-Doctoral-Students-Fall-2018
Submitted preliminary requests will be randomly sorted upon the submission deadline. Applications and instructions will be sent to the first 210 names on the list offering those students an opportunity to submit a complete application. Those students will have two weeks to submit their application. The remainder of the names will be placed on a waiting list.
Applications must be approved by the student’s doctoral program’s Executive Officer and must include the necessary documentation of presentation approval from the conference organizers. Once received in our office, the applications and documentation will be evaluated for eligibility. If approved, notification and further instructions will be sent to the student. If a student’s application is not approved or is received after the two week submission deadline, applications will be forwarded to students on the waiting list.
For all academically-related international travel, students must follow the CUNY International Travel Guidelines, in particular, the section on mandatory procedures for “CUNY-affiliated Independent Academic Travel.” Such travel includes any self-guided international travel by a student for the purpose of research, internship activities, language study, practicums, job interviews or attending or presenting research at conferences related to academic work at CUNY. Students are required to purchase international travel insurance whether or not they are being funded for such travel. The three required forms must be submitted to the Office of Student Affairs at least two weeks prior to their departure. The international travel insurance must include evacuation for both medical and security/safety situations. Submission of these forms after their return is not acceptable.
Details, forms, and the link to purchase travel insurance at the reduced CUNY rate can be found at the following site: http://www.gc.cuny.edu/Prospective-Current-Students/Current-Students/International-Travel-Requirements-for-Current-Students.
If students have questions regarding the on-line preliminary request for Fall 2018 funding for Conference Presentation Support for Doctoral Students or the required international academic travel forms and insurance, they should contact the Office of Student Affairs.